The tools and processes included in our RFP are: Requirements- gathering and documentation Requirements- prioritization and rankings Documented decision criteria to grade the vendors against The full list of vendors to send the RFP to Full RFP document RFP process timeline Vendor communication letters to be sent with the RFP RFP grading sheets for each team member to grade vendors RFP responses RFP summary grading sheets to summarize grading and guide decision making Short list of questions for finalists to answer and modifications to their responses as necessary Final Decision and Final Proposal for client to move forward into the Implementation phase. Once the RFP has been submitted the system selection process is eased along and management can make an accurate decision based on supplier proposal.